JOB ANNOUNCEMENT: Finance & Administration Manager


updated May 2018

Finance and Administration Manager

Organizational Description

Founded in 1972, the Chinese Progressive Association (CPA) is a grassroots membership-based organization that empowers the Chinese community in San Francisco and promotes justice and equality for all people. CPA’s campaigns and programs improve the living and working conditions of working class immigrants and give ordinary community members a stronger voice in the decision-making processes that affect them. Our core strategies are organizing, leadership development and alliance building.

Position Overview

The Finance and Administrative Manager supports the administrative, bookkeeping and financial operations of the organization. The Finance and Administrative Manager is supervised by the Finance Director.


Audit and Taxes

  • Support annual financial audit and city contract joint monitoring visits including coordination and preparation of documents for audit and monitoring visits; and the filing of all necessary documents to the IRS
  • 990s review: complete the tax optimizer workbook and submit to auditor


  • Implement and strengthen routine systems for invoicing, accounts payable and accounts receivable, bank reconciliation and produce monthly and annual financial reports for review
  • Oversee organization’s accounts payable, receivable, petty cash, payroll, banking and investments
  • Administer Accounts Payable to coordinate payment of bills, including ensuring proper documentation and coding
  • Administer Accounts Receivable to collect checks for deposit; process and send deposits to the bank, submit paperwork for review. Track and pursue outstanding invoices, attach to payment when check is received
  • Administer Payroll: to create annual payroll calendar for staff, maintain payroll company and staff adjustments files, and collect timesheets and track vacation / sick time/ flex balance; create and submit reports to Leadership Team as needed
  • Administer Petty Cash: to request and replenish petty cash supply via check request, track and record incoming/outgoing petty cash and submit reports to bookkeeper quarterly
  • Contracts Invoicing and Reporting
  • Work with Finance Team to administer all city/government contracts and grants, prepare reports and reimbursement (invoice) request for all city/government grants and contracts
  • Prepare monthly financial reports
  • Maintain communication with city/government contract managers and subcontractors/collaborative
  • Prepare tax and other legal forms for consultants, grant audit, etc.


  • Works with Team to develop budget for city/government contracts
  • Provide timely reports and monitor and update budget as necessary

2. Administration and personnel

  • Manage and administer payroll
  • Manage and administer organizational insurance requirements including liability, workers’ compensation and other related coverage
  • Support the management of medical, dental, and vision insurance services, work with insurance broker for annual renewal; process paper work and reports as needed.
  • Support the management of 403b contributions and maintain staff contribution and update changes
  • Support the management FSA account, maintenance of accounts
  • Liaison to bank, credit card and payroll companies for any questions and clarifications

3. Office Management (includes but not limited to):

  • Perform front desk and telephone reception, and other organizational administrative work as needed

4. Organizational and Program Support

  • Coordinate initial steps of the hiring process, including posting job announcements, receiving, distributing and filing resumes
  • Assist with organizational event planning
  • Support various areas of work within organization as needed and identified

Minimum Qualifications:

  • Commitment to social, economic and environmental justice, and bottom-up social change
  • Minimum of 2 years of experience in nonprofit administration or finance
  • Ability to work effectively with people of diverse backgrounds
  • Meticulous attention to detail and organization
  • Good team player and problem-solver
  • Takes responsibility and initiative in work
  • Can work effectively independently and as part of a team
  • Ability to multitask and follow-through on projects
  • Ability to pivot and adjust to new and shifting priorities
  • Strong organizational and communication skills
  • Proficiency in G Suite Apps, Microsoft Excel (or other spreadsheets application).
  • Preferred Qualifications:
  • Experience with Quickbooks accounting software
  • Bilingual in English and Cantonese or Spanish


Salary and Benefits: $45,000 – $55,000 per year with benefits, depending on experience and qualifications.

To Apply: Please apply by May 31st at

Chinese Progressive Association is an equal opportunity employer. People of color, women, immigrants, youths, and LGBT and differently-abled people are encouraged to apply!

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.